Comprehensive Guide to Communicating with Your Team Remotely

Communicating with Your Team Remotely

In the current time, effective communication with your team through online channels is critical to your organization’s success. While moving to a remote work environment can seem intimidating initially, it is a very effective way to work when used correctly.

Using remote working tools like Zoom makes remote communication easier. So with remote communication becoming more and more important, let’s go over some key things that you and your team members can do to ensure you are communicating effectively.

Use a Video Meeting Software

Software like Zoom has become the quintessential tool powering remote work through our present situation. Video meetings are the closest thing available to in person work life. Giving your team members the opportunity to see each other and build strong relationships is crucial to staying productive.

Communicate Often

One difficult aspect of remote work is that teams often communicate more when they are together on the job site. It is important to communicate with your team as often as you can when working remotely.

One way that you can communicate more with your team remotely is by setting up daily meetings. The meetings don’t have to be super long. They can be brief morning meetings to set the tone for the day, remind everyone about daily goals, and resolve any issues that team members have.

Communicating daily will also help with team building. Use some time to connect with team members on a more personal level. When you take the time to do this, you will all feel more connected to each other. 

Make an Effort

Making an effort with a platform like Zoom can make a world of difference in terms of how effective your communication is. There are many different ways that you can make an effort, so let’s talk about them.

●     Use a decent microphone

Having a decent microphone makes remote communication with your team a lot better. If you are using a poor quality microphone, it will be difficult for your team members to hear you. It also might cut out more, which can frustrate team members when you’re trying to make a point.

●     Get a higher quality web camera

Being able to see your team members well can make the remote experience closer to what you get in person. Luckily, decent quality web cameras don’t have to be expensive. With some research you can find a good price for a 1080p web camera.

●     Make sure you have a reliable internet connection

Without a reliable internet connection, you will be stuck skipping frames or straight up lagging out of the meeting. This can be a major barrier to effective remote communication. Make sure that your internet subscription has enough speed to handle video conferencing. If you are still having issues, you can either switch to a wired ethernet connection or move closer to your router.

●     Spruce up your background area

Before joining in on a zoom meeting with your team members, make sure you take the time to make the area in your video feed presentable. You should also consider how a virtual background can help. Virtual backgrounds remove the need to do anything to your background area and will give your video feed a professional feel.

Set Time Bound Goals

While you don’t want to get in that habit of micromanaging, setting realistic, time-bound goals is a great way to keep your team on task. When you are all working from different locations, you need to ensure that everyone is doing their part to help the organization achieve its goals.

An effective way to practice setting goals is by holding meetings each morning, in which you set out expectations for the day or the week. During these meetings you can also discuss progress on current goals that you have already set.

Stay Enthused and Present

When you are not the one speaking in a remote meeting, it’s easy to tune out and get distracted. Luckily, there are simple things that you can do to stay present in meetings and practice effective communication practices.

First, when you are not speaking in a video meeting you should try to keep eye contact through the camera as much as you can. Furthermore, you should keep a positive expression on your face showing to your team you are happy to be there with them.

Another technique that is very effective is using an occasional nod when your team members are speaking. This just assures them you are listening and supporting what they are sharing with the rest of the team.

Be Patient and Continue to Improve

If remote work is something new to your team, just keep in mind that things likely won’t be perfect right away. You need to stay patient and improve on things that don’t work well initially.

You can always build on your team’s remote communication by discussing it with them. Don’t be afraid to bring it up at the beginning or end of meetings. Ask team members what went wrong, what were the best things about the meeting, and so on. You can use this information to improve on remote communication as you move forward.