7 Best Free Invoice Software for Small Business and Freelancers

7 Best Free Invoice Software for Small Business and Freelancers

Let’s face it- finding the ideal free invoice software can be a hassle when you’re a small business or a freelancer managing all the work by yourself. Preparing invoices, sending them forward, and keeping a follow-up on unpaid invoices require substantial time. Not to mention, recurring invoices can cost you an arm and leg in the long run without you recognizing it. The best solution to all this is incorporating a free online invoice software into your business.

With online invoicing software, you can handle all the operations properly, therefore, saving considerable money and time. The availability of plenty of options allows you to send customized invoices smoothly. Additionally, it ensures you get paid off timely, without overlooking track of the unsettled payments.

Now the question arises with a plethora of alternatives available, which one should you consider? We have prepared this list of the 7 best free invoicing software for your online small business and freelancers.

With that said, let’s dive in.

What is an Invoice Software?

An online invoicing software refers to a tool that assists a business in generating a bill for products/services they have rendered to their clients. Each created invoice comprises a list of all products/services along with their corresponding rates, and the total amount which is payable by the client.

With the help of online invoicing software, businesses can keep an eye on cash inflows productively. Above all to give different payment options to clients, process payments rapidly, and create personalized invoices.

List of 7 Best Free Invoicing Software

Following are the best free invoicing software available in the market as of now.

1. PayPal

PayPal is one of the oldest and biggest online payment processing gateways in the market. It has the best mobile app for creating invoices as well.

The PayPal Business application enables its users to create an invoice, check the activity of their account, and issue refunds easily. You don’t need a special business account to use the application. Simply log in with your current PayPal credentials. You’ll find a dedicated section just for invoicing, where you can design new invoices and check paid/unpaid old invoices. Within seconds, you can create a new basic invoice for your clients. The overall PayPal experience is swift and intuitive. It is best for small businesses who already use PayPal for their business. And those who need the flexibility to send simple invoices fastly, automatically, from their mobile phones.

It’s free to create a PayPal account and send invoices. But keep in mind, you’ll have to pay the required transaction fee of PayPal every time you’re paid since PayPal is acting as your payment gateway. The payment processing fee is 2.9% + $0.30 per transaction.

2. Zoho Invoice

Zoho Invoice is a comprehensive invoicing software. Along with invoicing abilities, it provides completely functional client estimates, time tracking, expense tracking, integration with ten payment gateways, customer portal and communication, project tracking, etc. You can also set up email alerts for created and due invoices with the help of Zoho’s features.

It’s best for small businesses with upto 5 clients who need a full-fledged invoicing tool in their arsenal.

Zoho Invoice is free for unlimited invoices, single user, and upto five clients. The Basic Plan of Zoho Invoice offers unlimited invoices for a single user and upto fifty clients starting from $9 monthly. Third-party applications (PayPal, Square, Stripe) are used for payments, therefore, transaction fees depend upon the selected payment gateway.

3. Invoice Generator

Invoice Generator allows you to create and send invoices to clients, and accept online payments without creating an account. Just enter your invoice details and if you want you can utilize Invoice Generator’s few customization options. In addition you can add the logo of your business, select the applicable tax, discounts, and shipping if any. Then, tap on send invoice to put your client’s email address and select the payment methods you accept.

You don’t have to create an account to use it but it uses cookies to remember your past preferences. If you don’t clear the cookies, it remembers the invoice number you’re on, email address, payment methods you accept, etc.

Invoice Generator is completely free. The payments are done via PayPal, Square Cash, Venmo, so transaction fees depend on the selected payment gateway.

4. Simple Invoice

Simple Invoice is the simplest invoicing software available in the market, which is designed for self-employed and small businesses. Its main features include stock control, purchase module, multiple tax rates apart from creating simple online invoices.

Using Simple Invoice, you can create professional-looking invoices with your logo, add your own information and message on invoices. It also has the feature to alter any text on an invoice and generate non-English invoices. Simple Invoice provides 5 professional invoice templates for the users and you can rapidly design new invoices using them.

Simple invoice is classic desktop software and only works under Windows systems. The supported platforms are Windows 7, Windows 8, and Windows 10. It’s completely free to download it from Simple Invoice’s website.

5. Wave

Wave is a free cloud-based online invoicing software, which keeps track of bills, payments, and expenses in one place. It is majorly known as accounting software but it’s equally capable to manage your essential invoicing needs.

The features available aren’t as powerful as other invoice software on this list. However, it’s a good pick if you wish to automate your necessary invoicing needs. This software supports unlimited invoices, recurring bills, integrated bank account and credit card payments, and automatic reminders of payment. It’s best for small businesses (with 1 to 9 employees) who need a free accounting platform besides simple invoice software.

It’s completely free for invoicing, accounting, and scanning the receipts. Wave processing fees are 2.9% + $0.30 for every card payment; and 1% for every bank payment.

6. Harvest

Harvest is an online invoicing software for those who charge their clients by number of hours. It’s essentially a time-tracking and time-billing software app that enables you to convert your working hours into invoices. Simply select a project, add all the tasks, and start your timer. It’ll keep a bird’s eye on how much time you’ve spent on an individual task.

As a project management and time-tracking software, Harvest’s free plan is quite restrained. You only have 2 projects before applying for an upgrade. However, if you don’t require more features, it’s a good option to consider. It can help you to send unlimited recurring, one-time invoices and get paid with the least processing fees compared with others.

Harvest is free for unlimited invoices, single user, and maximum 2 projects. After that, it starts from $12/month per user for the Solo/Team Pro Plans that can create unlimited invoices for projects. PayPal or Stripe are used for payments thus transaction fees vary on the selected payment gateway.

7. Invoice Ninja

Invoice Ninja is an open-source platform therefore developers from all over the world can contribute to test and improve it. As it’s a customizable invoicing software you can put down your own code for a head-to-toe customized software (if you’ve tech knowledge to do so). With both the self-hosted and web app versions of Invoice Ninja, you can select from 40 payment gateways.

It’s best for small businesses with upto 100 customers and people who need the flexibility to write their own code.

Invoice Ninja is free for unlimited invoices and hundred customers. After that it starts from $8/month for its Ninja Pro plan for unlimited customers, custom URL, quotes, branding. Third-party applications are utilized to make payments so transaction fees depend upon the selected payment gateway.


This isn’t a comprehensive list containing all the free invoice software available in the market. We’ve only included the 7 best free invoicing software that are vigorous, intuitive, and adaptable solutions accessible for small businesses and freelancers. We believe these are all worth your time and consideration. If you find this article insightful or want to ask any queries, comment below.